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Printing in the Physics Department

Some general notes:

  • The physics department maintains three public printers/scanners/copiers. Each of these is a Xerox WorkCentre 7970. Two of the devices also have fax capabilities:

    Name Location Print Photocopy Scan Fax
    copier_100 Room 103 yes yes yes yes
    copier_315 Behind 3rd Floor Common Area yes yes yes no
    copier_hep HEP Building yes yes yes yes

  • The department charges a per-page fee for printing on these printers. In order to print, you must obtain a printing code from our accounting office, and you must have a source of funds that can be billed for the printing you do. For researchers this will typically be a grant, overhead return or startup funds. For TAs, the accounting office will identify a source of funds associated with the course you are teaching. See Beverly Martyn in room 103a to obtain a printing code.

  • If you do not have a printing code, you may find it convenient to use the PCS public printers available in the UVa libraries. You can find information about these printers here:
    https://www.library.virginia.edu/services/printing-photocopying/

Configuring Your Computer:

NOTE: All of the standard departmental computers are already configured to talk to these printers.
Click here for information about accessing these printers from non-standard computers that you've set up yourself.

How To Print:

  • Microsoft Windows:

    1. Remember to select the appropriate option for "Xerox Black and White Conversion" from the "Image Options" tab of the printer preferences. Color pages cost substantially more than black-and-white, so use color only when you need it. Otherwise, select the "Xerox Black and White Conversion" box.

    2. When you print to one of the Physics printers a dialog box will pop up, asking for your printing code. The box will look like this:

      Enter the last 5 digits of your copy code into the box labeled "User ID", then click "OK". (Note: if your copy code begins with one or more zeros, omit those.)

    3. After you've clicked "OK", there might be one additional step. If you're using "copier_100" (see table above) you will need to go to the printer and release your job using the printer's front panel controls. See the instructions here: Releasing Print Jobs At the Printer.

  • Apple OS X:

    • If you've set up the printers as described in option 1 on this page, you won't be immediately asked for your printing code when you click "print" in an application. To enter your code, you'll need to visit the following web page:

      http://print.phys.virginia.edu

      Remember that jobs will be printed in black-and-white by default. If you need color, use the printer with "_color" in its name (e.g., "copier_100_color").

      After you've claimed the job, there might be one additional step. If you're using "copier_100" (see table above) you will need to go to the printer and release your job using the printer's front panel controls. See the instructions here: Releasing Print Jobs At the Printer.

    • If you've set up the printers as described in option 2 on this page, follow these instructions instead:
      1. If you need to print in color, remember to select the appropriate color option from the "Xerox Features" menu of the printing dialog.

      2. After you click the "print" button a dialog box will pop up, asking for your printing code. The box will look like this:

        Enter the last 5 digits of your copy code into the box labeled "User ID" (Leave "Account ID" blank), then click "OK". (Note: if your copy code begins with one or more zeros, omit those.)

      3. After you've clicked "OK", there might be one additional step. If you're using "copier_100" (see table above) you will need to go to the printer and release your job using the printer's front panel controls. See the instructions here: Releasing Print Jobs At the Printer.

  • Linux:

    You can use the Physics printers in two ways:
    • Option 1: For simple print jobs, you can use these printers just like any other printer, by clicking "print" in application menus, or from the command line by using "lpr" or "lp". Note that jobs will be printed in black-and-white by default. If you need color, add "_color" to the printer's name (e.g., "copier_100_color").

      If you use the printers in this way, you won't be asked immediately for your printing code. To enter your code, you'll need to visit the following web page:

      http://print.phys.virginia.edu

      After you've claimed the job, there might be one additional step. If you're using "copier_100" (see table above) you will need to go to the printer and release your job using the printer's front panel controls. See the instructions here: Releasing Print Jobs At the Printer.

    • Option 2: If you need access to the printer's advanced features, you can use the "xeroxprint" command to print your files. For example, if want to print a postscript file named "file.ps", you can type:

      xeroxprint -Pcopier_315 file.ps

      (Note that xeroxprint will fail silently if you don't tell it which printer to use.) This will bring up a dialog box that allows you to set your printing preferences and submit your print job. Remember to choose black-and-white or color printing in the "color options" tab of the print dialog box.

      When you submit the job, another dialog box will pop up to ask you for your printing code:

      Enter the last 5 digits of your copy code into the box labeled "User ID", then click "OK". (Note: if your copy code begins with one or more zeros, omit those.)

      After you've clicked "OK", there might be one additional step. If you're using "copier_100" (see table above) you will need to go to the printer and release your job using the printer's front panel controls. See the instructions here: Releasing Print Jobs At the Printer.